ࡱ> 7 {bjbjUU %7|7|><l0000jUjUjUjUU.FYFYFYFYFYododod~$- Modazododod{f00FYFY{f{f{fodR0lFYFY~{fod~{fP{fgRBl,rmFY:Y 0,,RjUd6mrm υ0Tmω{fωrm{ftPT00004H TREASURERS REPORTS 4-H CLUB/UNIT:  In: County, California  Fiscal Year: July 1, to June 30, TREASURER:_____________________________________________________ PRESIDENT:______________________________________________________ COMMUNITY CLUB LEADER:______________________________________ TREASURER ADVISOR:____________________________________________ CHECKING ACCOUNT #:___________________________________________ NAME OF BANK:__________________________________________________ C L U B / U N I T B U D G E T Club/Unit: July 1, to June 30,  OPENING BALANCE $ _________________ Estimated income (source, use, purpose) AMOUNT       (Sub Accounts) Total Estimated Income $ PROPOSED EXPENSES (DESCRIBE) AMOUNT     (Sub-Accounts: projects, 4-H farms, events)   Total Estimated Expenses$Estimated Closing Balance $ We certify that this budget was approved by the club/unit meeting on (date) ________________________________ Presidents Signature Treasurers Signature  Club Leader Signature  L E D G E R R E P O R T (Page 1 of 2) Club/Unit Month of  OPENING ACCOUNT BALANCE $____________________ PLUS CASH ON HAND +____________________ TOTAL OPENING BALANCE =____________________ INCOME DATERECEIPT #FROMPURPOSESUB-ACCOUNT TO:AMOUNTTOTAL INCOME FOR MONTH EXPENSES DATECHECK #TOPURPOSESUB-ACCOUNT TO:AMOUNTTOTAL EXPENCES FOR MONTH OPENING ACCOUNT BALANCE $ ______________________ PLUS INCOME DEPOSITS + ______________________ LESS TOTAL EXPENSES - ______________________ CLOSING BALANCE = ______________________ PLUS CASH ON HAND + ______________________ TOTAL CLOSING BALANCE = ______________________ L E D G E R R E P O R T : S U B A C C O U N T S (Page 2 of 2) Club/Unit Month of  BEGINNING BALANCE SUB-ACCOUNT:DATERECEIPT #INCOME: FROMAMOUNTBALANCEDATECHECK #EXPENSE: DESCRIPTIONAMOUNTBALANCEENDING BALANCE BEGINNING BALANCE SUB-ACCOUNT:DATERECEIPT #INCOME: FROMAMOUNTBALANCEDATECHECK #EXPENSE: DESCRIPTIONAMOUNTBALANCEENDING BALANCE BEGINNING BALANCE SUB-ACCOUNT:DATERECEIPT #INCOME: FROMAMOUNTBALANCEDATECHECK #EXPENSE: DESCRIPTIONAMOUNTBALANCEENDING BALANCEA N N U A L F I N A N C I A L R E P O R T Club/Unit: Fiscal Year: July 1, - June 30, Balance at end of previous year $MONTHTOTAL INCOME- TOTAL EXPENSES= BALANCEJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneTOTAL FOR THE YEAR$$YEAR END BALANCE$ This is to certify that the forgoing is a Correct statement of income and expenses: Signed: ________________________________________ ____________________________________ Community Club Leader Treasurer A N N U A L I N V E N T O R Y R E P O R T Club/Unit: ________________________________ Date: _______________________________ DATE ACQUIREDITEM & DESCRIPTION (INCLUDE SERIAL NUMBERDOLLAR VALUESTORAGE LOCATIONDISPOSAL DATE  This certifies that the foregoing is a correct statement of club/unit inventory: Signatures: _______________________________________________ ___________________________________________ Community Club Leader Date _______________________________________________ ___________________________________________ Treasurer Date A U D I T R E P O R T (Page 1 of 2) Club/Unit: Year: July 1, - June 30, Checking Account Number  Bank: Address:  IRS Tax ID # (form SS-4) Audit Date Persons authorized to sign on checking account: ______________________________________ ____________________________________ ______________________________________ ____________________________________ Our bank records are in the possession of: __________________________________________________ AUDIT COMMITTEE The audit committee is comprised of two leaders and two members. Committee members should not have familial or financial relationships to the treasurer. PROCEDURES FOR AUDIT COMMITTEE Check each months reconciled bank statement and canceled checks. Make sure the ledger postings are current and complete. Examine all voided checks. If a voided check is not on file, verify that the check has not cleared the bank. Total all funds received. Verify that cash receipts were written and that funds received were listed on the ledger reports. Total all deposits made to bank account. This total should equal the total of all funds received, unless treasurers ledger reports show that some funds were retained as petty cash. Total all expenditures. Verify that a written bill is on file for each expenditure. Verify that all expenditures were paid by check, not cash. Examine the Annual Financial Report. Verify that the amounts listed agree with the amounts in the treasurers ledger reports, the totals in the check register and the bank statements. The treasurers total balance at the beginning of the year (bank balance plus petty cash), plus all funds received, minus all expenditures, must equal the treasurers total balance at the end of the year (bank balance plus petty cash). Examine the club inventory sheet and make sure that a letter or receipt is on file for each gift received, documenting donor, date, and worth. A U D I T R E P O R T (Page 2 of 2) AUDIT COMMITTEE REVIEW CHECKLIST:  The audit committee found the following conditions:        The audit committee makes the following recommendations:        This certifies that the audit committee has reviewed the record keeping and financial balances and finds them: (Check one box) In order; In order upon implementation of recommendation; Requiring further review and action. 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